Invoicing and Payments
Transaction Overview
As part of our regular settlement & invoicing processes, you receive a detailed transaction overview for each booking and cancellation made with your API credentials.
A daily transaction overview can also be sent on request.
For an example transaction overview, please see this sheet.
It is possible to hide all customer data on the transaction overview. With this functionality activated the following fields are hidden: customer title, customer first name, customer last name, customer street, customer city, customer zip code, customer phone number, customer e-mail address, passengers, customer flight number, discount code, extras, agent. Contact your Partnership Manager to request these fields to be hidden from your transaction overview document.
Carrier-generated VAT invoices are a separate thing from the settlement documents on this page.
Where a carrier issues its own VAT invoice to the customer, the details are passed on the reservation — see Carrier-generated VAT invoices.
Retailer booking number
A retailer's own booking reference can be carried through Distribusion for reconciliation. Pass it asretailer_booking_number — an optional string — on either /reservations/create or /reservations/confirm in the standard flow, or on /bookings/create when booking directly without a reservation. A value set at create is retained through confirmation unless confirm supplies a new one.
The value is echoed back on the reservation and booking responses, and appears against the matching row in the transaction overview, so a line in the settlement document can be tied back to a record in the retailer's own system without a lookup.
Distribusion neither validates nor changes the value, and does not require it to be unique. Unlikebooking_id and distribusion_booking_number, it is untouched by amendments — see Identifiers and their lifetime.
Self Billing Invoice
Along with the transaction overview, Distribusion will also send an invoice detailing our commissions, see example below. Invoices are distributed in the first few days of the following month, i.e. January's invoice will be received between 1st - 3rd February.
- Commissions from Conducted Bookings: Refers to ticket price x commission rate
- Commissions from Cancelled Bookings: It is a negative value and refers to ticket price x commission rate
- Commissions from Customer Cancellation Fees: Refers to customer cancellations fee x commission rate
Demand Note
Distribusion will also regularly send a demand note, which outlines what is owed to a given carrier:
- Revenues from Conducted Bookings: It is the total ticket price value of booking transactions
- Revenues from Cancelled Bookings: It is a negative value, refers to the total ticket price value of cancellation transactions
- Customer Cancellation Fees from Cancelled Bookings: It is the total value of customer cancellation fee value, in which customer cancellation fee is ticket price - refund amount
- Amount owed by Distribusion: It is a negative value, refers to the amount from the Self Billing Invoice
On this page
- Invoicing and Payments